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Produce! Features and Screenshots
 

	Customer Price Lists Accounts Receivable Sales Order Entry Invoicing		Point of Sale Bar Code Scanning Credit Card Authorization
	Inventory Management Multiple Warehouses Bill of Materials		Banking Check Writing Reconciliation
	General Ledger  Financial Reports Payroll		Purchase Orders Account Payables Budgeting
	Fixed Assets  Network Ready Track Multiple Companies MICR Check Writing		Single User License 2-4 User License 5-9 User License 10-14 User License

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Customer Forms

Customer Price Lists Customer Price Lists allow you to easily set up a customer price list / order form specifying the exact items for this customer. It group the items by category and sub-category and lets you specify the price discount levels for groups of items and over-ride these calculated prices. Since the customer orders from these order forms only this list of items, the order entry person only needs to pick from this limited list of items.

• Can be popped open from the sales order line, customer, inventory item and several menu locations..
• Learn mode which shows field help when you hover the mouse over a field, makes it easy to learn the program and can be turned off when not needed.
• Display existing customer price list just by selecting the customer.
• Merge previously created price groups or a similar customer’s price list and customize for a new customer.
• Picking your price level adds the new items at that price level.
• Display all items from a major category of produce and select those needed for this customer
• Advanced filtering make it easy to locate a few items with in thousands.
• Pick All / None make it easy to select and de-select large groups of items.
• Double Click columns to ‘Drill Down’ for maintenance or viewing.
• Drill down maintenance fields:  Item number to see the main Inventory Data Entry screen, all ‘non-price’ type information, list of all the customers and customer groups with a special price for that item number. Item description shows their price list for just this sub-category. Item price to see / calculate and maintain inventory item costs, replacement costs and multiple price level prices.
• Export price lists to Excel or Word.
• Print, fax, email customer price list order form.

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Print Customer Statements, form is used to print out statements for all your customers. This form provides greater flexibility in the statements that you print and includes many options you can select when printing statements. These include:

• Enter preference minimums for past due amount and invoice age 
• Customize dunning messages that print on the statements
•  Print statements with rolling balances or unpaid balances only 
   
• Print statements for invoices between different time periods 
• Select to print customers with zero or credit balances 

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Accounts Receivable

• Displays summary of all outstanding invoices for a customer

• Displays unpaid, paid or all invoices for each customer

• Displays total invoice, amounts paid to date, and balance

• Display both invoice status and aged summary by customer

• Displays credit limit and available balance

• Press the invoice button to instantly view the invoice

• View Customers by Name or Company 
   
• Displays Total Invoice, Amounts Paid to Date, and Balance 
• Quickly See Current, Over 30, Over 60, Over 90 Balances 
• Display Both Invoice Status and Aged Summary by Customer 
   
• Change the Aging Date to Perform Forecast Scenarios 
• Press the Invoice Button to Instantly View the Invoice 
   
• Print Customer Statements- Open Item/Balance Forward 
• Print One of Three Dunning Letters 
• Nice Reminder, Strong Past Due, Serious Collection 
   
• Many Accounts Receivable Reports for Close Monitoring 
• Print Aged Summaries by Type of Receivable
• Print Reports of Invoices Due in Selected Time Periods 

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Visual Receipts

Visual Receipts form

The Visual Receipts system provides an easy way to allocate payments across multiple invoices. Some of the features of this system include:

• Display Customers by Name or Company 
• Receive a Single Payment and Quickly Pay Multiple Invoices 
• Automatically Allocate Receipts From Oldest to Newest Invoice 
   
• Press Pay Button to Pay Individual Invoices 
• Enter Amount to Pay for Each Invoice 
• Press the Invoice Button to View/Adjust Invoice Information 
   
• View Invoice Number, Date, Amount, and Amount Owed 
• Apply Payments to Multiple Invoices With A Single Button 
• Apply Unused Customer’s Credit Balance to Invoices 
   
• Print Report of Outstanding Invoices and Allocated Monies 
• Enter Payment Amount by Cash, Check, Credit Card 
• Handles All General Ledger Transactions 
   
• Posts Payments to Individual Invoice Payment Section Lines 
• Many Payment Type Reports 
• Track Payments by Payment Method, Customer, Date
• Customer Statements

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Finance Charges

You can assess and apply finance charges to your customers' overdue invoices. With this system you can:

• Enter company finance charge defaults or override defaults on the customer form 
• Set the annual percentage rate for finance charges, the system will calculate the daily rate 
• Set minimum amounts for finance charges 
   
• Automatically create finance charge invoices and post to GL 
• Choose which invoices you want to apply finance charges to or select them all 

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Accounts Receivable Reports

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Sales Orders ( Sales Order form )

Malibu! Version 5™ includes four sales order types - simple product, product, service, and professional. Add new customers and inventory without leaving sales form. Automatically fills in item description and price from inventory. Automatically checks stock and adjusts inventory. Multi-pricing-customer based, range based, % markup, or discount.

• Choose from only items that each customer actually buys priced especially for that customer.
• Duplicate one of the customer’s previous orders and modify it slightly.
• See item stock, un-shipped quantity and available quantity while selecting items.
• If stock is available for a line the computer marks the line with a ‘Y’ to facilitate shipping.
• The computer reserves stock on hand so you don’t purchase unnecessarily.
• Drill down into items, customer, customer price list for greater detail or modifications
• Freight can be automatically calculated based on your needs.
• Over-ride prices and add other charges, item discounts or order discounts.
• he customer’s delivery route, sequence and day/time are displayed at top of order.
• The reports, which can be selected for the current sales order, the current customer or a date range for all customers, than can be printed from the sales order are:
  • A hard copy of the sales order.
  • A Bill of Lading.
  • A supplier picking ticket, for only warehouse items being shipped, by warehouse location, Supplier, bin and item.
  • A stock picking ticket for each order, showing both purchased and stock items
  • Mailing labels.
  • Open Purchase Orders by Supplier and Date
• ‘Delivery Date’ is used to show / schedule Future PO s.
• The computer checks the sales order and prevents you from creating duplicate PO s or invoicing the order before you’re ready.
• Purchase orders can be automatically created from Sales Orders for:
  • your default supplier,
  • your best buy supplier or
  • your fastest supplier

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• Purchase orders:

  • From each Sales Order onto multiple POs (great for drop shipping) or

  • Group all of a supplier's items onto one PO at the end of the day.

• PO reporting and grouping from the Purchase Order Print dialog
  • PO s Due Today prints the ‘Open Purchase Orders by Due Date & Delivery Route’
  • This report is used to move produce from the supplier’s delivery truck to your route delivery trucks.
• PO Report groups all items for each Supplier on a separate report
  • This can be sent to the supplier or used for receiving.
• Sales Order is automatically prepared as it’s items are ordered and received until it is ready to ship.
  • Each line’s purchase order number is shown and can be viewed by double clicking it.
  • When stock has been received and is available, the sales order line displays a ‘Y’ in the green box on the left.
• Customers can be automatically notified by email of their order’s shipment status.
  • Easy email composition, customization and modification is available, or just use a default email you set up.
• The invoice is created and can accept payments at the bottom or
• The invoice can be paid from the Receive Payments form as part of a periodic payment.
• Cash receipts report is available
• Payments are applied at the click of a button.
• You can create Back Orders to be invoiced at a later time.

• Handles Multiple Partial Shipments and Backorders

• Separate Ship To and Bill To Areas for Customer Information

• Line Item Discounts and Taxable Status

• Quotations Module for Quotes, Standing Orders and Pro-Forma Invoices

• Automatically Create a Sales Order From a Quotation

• Nearly 100 Sales Reports-By Customer, Product, Type, Date Range Automatically Checks Stock and Adjusts Inventory

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Invoices

Invoices can be automatically created from Sales Order or Backorder. Discounts and Taxable status available at line item level. Invoice only shipped items, partial shipped items or all items. Calculates total amount due, amount paid and amount owed.

• Make Final Changes to Invoice for Quantity, Items, Prices

• Shows Quantity Ordered, Shipped, and Back Ordered

• Handles Credit Memos and Returned Items

• Post All Invoices to General Ledger-UnPost/RePost Ability

• Prints Plain Paper Invoice, Simple Output, or Data Only

• Print Customer Mailing Labels

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Purchase Orders

 Purchase Orders track incoming goods and delivery dates. Each receipt updates inventory lines and re-costs inventory. Duplicate purchase order for standing purchase order. Track amount received and date received. 

• Handles drop shipments and billing to third parties

• Posts pending order information to inventory records

• Receive partial shipments / automatically receive in groups of serial numbered items

• Track shipping method

• Fully integrated into inventory, general ledger, and check payments

• Purchase orders can be automatically created from Sales Orders for:
  • your default supplier,
  • your best buy supplier or
  • your fastest supplier
• Purchase orders can be created from each Sales Order onto multiple POs or at the end of the day grouping all of a supplier's items onto one PO.
• Multiple Purchase Orders created for Best Buy Suppliers
• PO reporting and grouping from the Purchase Order Print dialog
  • PO s Due Today prints the ‘Open Purchase Orders by Due Date & Delivery Route’
  • This report is used to move produce from the supplier’s delivery truck to your route delivery trucks.
• PO Report groups all items for each Supplier on a separate report
  • This can be sent to the supplier or used for receiving.

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Inventory Management

• Keep Track of Grower and variety Number

• Long Descriptions and Inventory Categories

• Record UPC Code, Case Pack, Weight, Unit of Measure

• Easily Adaptable for Bar Code Readers

• Unique Part Number Identification Checking

• Maintain Items by Serial Number, Color, Style/Size

• Maintain Information on multiple Suppliers for each item

• Handles Inventory in Multiple Warehouses

• Calculates Amount On Hand, On Order, Back Ordered

• Transaction History Summary, Audit Trail and detailed perpetual inventory

• Display Reorder Point, Quantity Information, Expected Delivery

• General Ledger interface for cost tracking

• Displays Graph of Stock Usage

• Manage Multiple Prices for Different Customer Pricing Options

• Kitting and Assemblies

• LIFO, FIFO and Weighted Average Costing

• Over 70 Customizable Inventory Reports

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Inventory Detail Screen Tab 1

• Select item category, sub-category and unit of measure / Pack from editable drop down lists.

• Case pack is automatically filled in by selecting Unit of Measure.

• Item Prices are updated when Category, Sub-Category or Unit of Measure are changed.

• ‘Ordering Information’ fields are kept current during day to day processing.

• Average Cost, Quantity in stock and Quantity on Back Order are always visible and current.

Inventory In Stock Screen Tab 2

• Perpetual Inventory summarized shows source of stock from PO s, Credit Memos, Physical Inventory, Case Breaks, Assemblies build or components used on assemblies, etc.

• Perpetual Inventory Detail shows exactly from where and when your stock came.

• Perpetual Inventory Detail report for current item, all items in stock or all items.

• Cases can be broken into smaller units to facilitate sales

  • Easily move to the Into item selected by double clicking it before or after Break

• Easily enter physical inventory or other stock adjustment

  • Mark items with a date time stamp at any time for easy startup

  • Add a ‘Stock Balance Forward’ mark to your detail report

• Transfer items between Warehouses

• Locating physical items is made easy through use of Location, Bin # and Picking Order

Inventory In Financial Screen Screen Tab 3

• Costs, prices, financial characteristics, and General Ledger accounts keep your finances straight.

• Item Prices for all items can be viewed / maintained at the click of a button.

• See a list of customer prices for the current item.

• Bring up a complete price list for any of the customers listed by double clicking their name.

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Inventory Suppliers Screen Tab 4

• Establish your default Supplier, their item number and cost on the supplier tab.

• List alternate suppliers for each item with their item numbers and costs.

• Automatic Purchase order creation from customer orders can order from:

  • Your default supplier

  • The supplier with the Best Buy or

  • The supplier with the shortest lead time (future)

Inventory Assemblies Screen Tab 5

• Easily build, assemble and sell assemblies (bags, trays, kits, lunches, etc) keeping track of inventory and costs.

• See component availability of food trays or other assemblies.

• One button calculation of the maximum number you can build based on component stock.

• One button Build decreases component stock and increases Assembly stock.

• Perpetual Detail shows stock changes for both assembly and components.

Inventory Features Screen Tab 6

• Store product Images, verbose descriptions and even HTML for your web site

  • Web Store interface, order processing and HTML editor available at extra charge.

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Bar Code Module (optional)

The Standard Printing Bar Code module features a powerful interface for printing bar codes from your inventory data. Microsoft Access report templates are included for printing labels (both individual roll type labels and laser/inkjet full page labels) and reports which include multi-column bar codes for scanning at a register or desktop. 

Included with the purchase of this module is the bar code printing software including all source code and one printed user guide. In addition, you will need one or more additional components to use this module.

Looking for a bar code module to help you update your inventory? Check out or Warehouse module. Use this module with a portable data collection device to import and update inventory from physical reconciliation counts, transfers and inflow/outflow transactions.
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Bar code features:

• Select which items to print and how many labels for each product 

• Each product displays the quantity in stock and lets you print one or more labels per item 

• Labels support single roll label printers and laser/inkjet printers on plain paper labels 

• Reports use standard Avery brand label stock including two and three column labels 

• Customize any report template using the Microsoft Access report writer 

• Each time you change settings they are saved for the next time you print 

• Control the display of product descriptions, bar code text and prices 

Bar Code Report Templates Include:

• Shelf labels for affixing to retail shelves including optional price displays 

• Warehouse labels for product locations and bins

• Product labels for placing on merchandise with optional serial number bar codes 

• Report notebook format for workstation scanning with one bar code per line and detail 

• Report notebook format with multiple bar codes per line and less detail 

• Additional Components Needed

• Azalea Bar Code Font - Pick the type of bar code font you will be using. Different fonts are often used for different products or industries. These true Type fonts that do not require DLL's. Several types are available. Click here to view font types.

Additional Components Available:
Azalea Bar Code Font - Pick the type of bar code font you will be using. Different fonts are often used for different products or industries. These true Type fonts that do not require DLL's. Several types are available. Click here to view font types.

Desktop Scanner - Several types are available including laser scanners, wands and ccd scanners. Database Creations, Inc. sells a line of scanners. Click Here to view more information on various scanning devices.

Label Printer - If you want to print bar codes on rolls of labels, you will need a label printer. If you have a LaserJet or inkjet printer, you can print bar codes on sheets of labels. Click here to view various types of label printers.
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General Ledger

The General Ledger is a standalone double entry accounting system, complete with Chart of Accounts, Transaction Journals, and all Financial Statements.

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Financial Reports   

Malibu! Version 5.0™ has over 200 built-in reports that help you view the status of your business. Because Malibu! Version 5.0™ is written in Microsoft Access, you can easily modify or create your own reports that fit your business. Below is a list of a few of the built-in reports.

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Budget vs Actual Report
Prints a comparison of budget and actual amounts for the selected timeframe, displaying each account sorted and grouped using the Sequence and Group specified in the Chart of Accounts. Can only be used for a single calendar year.

Customer Sales History Report
Displays the total invoice amounts by Invoice Number and Invoice Date for each customer between the dates specified. Use optional criteria to select specific customers and active/inactive status.

Financial - Gross Margin - Best to Worst Report
Calculates the gross margin for each item based on the item's avg cost and retail price, sorted by the highest to the lowest gross margin. The report includes item #, description, gross margin, retail price, avg cost, and qty in stock.

Income Statement Report
Prints an Income Statement for the selected timeframe, displaying each account sorted and grouped using the Sequence and Group specified in the Chart of Accounts. All sub account amounts are rolled up into their respective accounts.

Invoice Customer Analysis by Month Report
Displays a summary listing of the total amount by company for each month between the dates selected. If there is no company name, the customer first and last name are used instead. The report also includes # invoices, and an avg sale for each customer.

Stock Mgmt - Inventory Low Stock Report
Displays items where the qty in stock + qty on order is less than the reorder point. The report is grouped and sorted by category and item number and also includes the item description, qty in stock, qty on order, reorder point and qty, and amt to order.

Trial Balance Report
Prints a Trial Balance of all Debit and Credit balances for each of the accounts in the Chart of Accounts. Uses the Beginning Balances and all General Ledger transactions.

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Payroll for U.S. and Canada

PenSoft Payroll Professional 2000™ is the payroll software used in conjunction with
Malibu! Version 5.0™. Developed by PenSoft, Inc., it is a Windows based payroll package written in Visual Basic. It is very user friendly and easy to setup and use. The default license allows you to track 1 to 50 employees at the same time. Additional licenses may be purchased. PenSoft Payroll Professional 2000 can be configured for each company's unique payroll to accommodate virtually any payroll needs, from the most basic to the most complex. It can also maintain payroll costs at the department level.

Your subscription each year provides you with the following: 

• A new copy of the payroll software for the current year (Supports USA and Canadian payrolls and includes both English and French versions) 

• Federal tax tables, USA 50 State tax tables, Canadian province tables

• Free tax updates during the year 

• Free, unlimited technical support by PenSoft 

• Free newsletter

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Fixed Assets and Depreciation

The Fixed Assets and Depreciation module is an optional module that tracks and manages all company assets. Use any of 5 standard depreciation methods including straight line, declining balance and double declining balance. Acquire and dispose of assets and track assets by location.

• Use in service date to view age of assets

• Track latest depreciation date, amount and cumulative total

• View asset depreciated time

• Manage depreciation general ledger accounts

• Depreciate assets

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Accounts Payable

Accounts Payable handles all payable types and accounts and tracks aged balances. You can view all bills and their due dates. Automatically create new checks from Accounts Payable. All payments are posted to the general ledger with the ability to unpost and repost changes.

• Maintain type of expense, reason, and more

• Manage invoice date, due date, amount, and terms

• Enter discounts for prompt payments

• Make unlimited payments against one invoice

• Visible paid status indicator

• Over 30 reports to manage bill paying functions

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Check Register / Reconciliation / Check Printing

Unlimited bank/checking/saving accounts. Record checks, deposits, adjustments, and withdrawals. Displays all transactions in order of entry. Easy check printing. 

• Define and apply recurring checks

• Control passwords for reprinting or unvoiding checks

• Automatically display bills used to create bill pay checks

• Easy to use check reconciliation system

• Prints on standard check stock

• Customize Printed Check Output

• Optional Plain Paper MICR Check Printing Font

• Prints on Window Envelope Checks

Budget vs. Actual Report
Prints a comparison of budget and actual amounts for the selected timeframe, displaying each account sorted and grouped using the Sequence and Group specified in the Chart of Accounts. Can only be used for a single calendar year.

Point of Sale (optional)
POSitively Business is a point of sale system written in Microsoft Access. Source code is included which allows users to customize the software to their specific business needs. POSitively Business is an add-on point of sale system for use with Database Creations, inc. accounting products. Available for Access XP, 2000 and 97.
 

POSitively Business is the first Point of Sale system written for cashiers and customers. Visual display and hundreds of setup options lets you control the way you do point of sale business. Ships with all source code and great on-line documentation. Available for Access XP, 2000 and 97. Download 30-day Trial Version View Product Features Comparison Chart Core Features Source Code Provided – Written Completely in Microsoft Access Handles Cash and Customer Sales Integrates with Standard POS Hardware Mouseless Interface Works with Business! accounting software inventory, customers, invoices, A/R, and general ledger Complete administration system for setup, reconciliation, cash counting, and register security Includes barcode printing software Handles out of stock and override items Supports gift certificates Includes sales analysis tools Three Register License - Malibu! Version 5.0 Point of Sale for use with Business! Professional Edition. Includes software with source code and electronic, searchable user guide in Adobe .PDF format. Hardware sold separately. Use on up to 3 registers (workstations).   Availability: Usually ships the same business day. SF-9613$795.00 Developer License - Business! Standard Edition For VAR's and Access Developers, customize POSitively Business and sell the customized versions to your clients royalty free. Software only - hardware purchased separately. Designed to work with Business! Standard Edition.   Availability: Usually ships the same business day. SF-9611D$1,795.00

Credit Card Authorization

Various credit card processing and authorization 3rd party applications are available through JES Computer Systems

Prices

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